Platform

Every stage of a placement, in one system

Engageable covers the full placement operation — planning and capacity, allocation and matching, compliance, partner governance, on-placement supervision, evaluation and reporting. Configured per program, consistent across the institution.

A placement coordinator working across programs at her desk

Programs, capacity & planning

Model how your institution actually works — once — then run every term against it.

Program and course configuration
Placement types and rotation patterns
Capacity by site, unit and specialty
Term and teaching-period calendars
Per-program requirement sets
Placement block and shift patterns
Multi-campus and multi-faculty structures
Cohort and year-level grouping

Allocation & matching

Four allocation models in one platform, because no institution uses only one. Run them side by side, program by program.

Rule-based automatic allocation at cohort scale
Student self-selection from released opportunities
Student self-sourced placements with approval workflow
Site-advertised opportunities from partner organisations
Ranked student preferences and weighting
Geographic, specialty and rotation constraints
Interview and offer rounds
Timetable and clash detection
Placement requests: send, track, approve
Waitlists and reallocation
Bulk allocation with manual override
Allocation audit trail

Compliance & clearances

Nobody starts a placement unverified. Requirements are set per program and enforced automatically.

Immunisation and vaccination records
National police checks
Working with Children / Vulnerable People checks
First aid and CPR currency
NDIS Worker Screening
Student self-service upload from any device
Verification and approval queues
Automatic expiry alerts and reminders
Go / no-go readiness per placement
Partner-site verification workflows
Document retention and evidence store
Exceptions and conditional approvals

Partner sites, agreements & risk

Your placement network is an asset. Manage it like one — with agreements, insurance and risk current across every site.

Partner organisation and site register
Placement agreements with renewal tracking
Insurance currency and certificates
Risk assessments per site and per placement
Supervisor records and credentials
Site capacity offers and confirmations
Contact and relationship history
Self-sourced site vetting and approval
Opportunity listings published by sites
Site feedback and quality review

The student experience

Students do most of the data entry in a placement system. Make it something they can do on a phone, between classes.

Mobile-first student portal
Placement details, dates, sites and contacts
Clearance uploads with status tracking
Preferencing and self-selection
Self-sourced placement submission
Timesheets and attendance logging
Activity and experience logbooks
Placement calendar
Notifications by email and SMS
Pre-placement task checklists

On placement: supervision & sign-off

The placement itself — hours, activities, supervision and evaluation — captured as it happens rather than reconstructed afterwards.

Student timesheets with supervisor approval
Attendance and absence recording
Activity logbooks with structured categories
Supervisor review and countersign
Rosters and shift schedules
Mid- and end-placement evaluations
Structured competency and outcome rating
Standards-mapped assessment forms
At-risk and incident flagging
Supervisor and student surveys

Reporting & analytics

The numbers your accreditors, your faculty and your executive each need — from the same source of truth.

Accreditation-aligned program reports
Placement hours and completion tracking
Cohort, program and institution roll-ups
Capacity utilisation and forecasting
Compliance status dashboards
Partner and site activity reporting
Outcome and progression tracking
Custom report builder
Scheduled report delivery
CSV and dataset exports

Integrations & platform

Engageable fits the systems you already run. No rip-and-replace of your student record.

Single sign-on (SAML / Entra ID / Okta)
Student management system exports and feeds
PebblePad — already delivered for Australian university clients
Learning management system links
Role-based access control
Delegated program-level administration
Configurable email and SMS templates
Bulk communications and distribution lists
Form builder and workflow rules
Full audit logging
API and scheduled data exchange
Australian data residency
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See it against your own programs

The fastest way to judge a placement platform is to put one of your own programs through it. That is exactly how we run an evaluation.